Information for all Employees

FAQ

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What is Mittweida University of Applied Sciences' objective with regard to COVID-19?

The COVID 19 pandemic will continue to influence life, teaching, research and work in the winter semester 2020/2021. It is a hybrid semester with broad-based campus operations. Compliance with protective measures and the traceability of contacts are fundamental prerequisites for ensuring that teaching, learning, research and university management are and remain possible on campus.

As a general guideline:

  1. Containing the pandemic remains our top priority.
  2. One's own health and that of colleagues and fellow students has priority.
  3. There is a special responsibility towards risk groups and others who are particularly affected by the pandemic (e.g. caring for children or relatives).
  4. Attendance and home office should be combined reasonably to avoid unnecessary contact and crowding.
  5. Attendance on campus should be limited to the necessary occasions.
Which is the schedule for the winter semester 2020?
From 21 Sep 2020:

  • Block weeks
  • Preparatory course for future students
From 05 Oct 2020:
  • Examination Period 2 of the Summer Semester
  • Info days for first semester students
From 19 Oct 2020:
  • Start of teaching and studies in the hybrid winter semester 2020/2021
24 Dec 2020 to 1 Jan 2021:
  • Christmas break
From 8. Feb 2021:
  • Examination Period of the Winter Semester
From 1 Mar 2021:
  • Lecture free period
Which rules apply generally on campus?
  1. If a person feels ill, he/she stays at home.
  2. There is usually one entrance and a separate exit for all buildings.
  3. The buildings of the university are locked even during the day. Access is possible with the HSMW-Card.
  4. Wearing a face mask is obligatory in the buildings. Masks are to be put on before entering the buildings and hands are to be disinfected immediately after entering, disinfection products are available in the entrance areas.
  5. A minimum distance of 1.5 meters to the next person must be maintained in the buildings.
  6. The use of the elevators is allowed only in case of physical limitations and only alone as well as for transport purposes.
  7. Unnecessary ways in the buildings are to be avoided in order to keep contacts as low as possible. The duration of stay in shared areas including sanitary facilities is to be kept to a minimum. The direct route to the course room or workplace shall be chosen.
  8. In general, shared objects must be disinfected by the user immediately after use. This applies e.g. in kitchens, sanitary facilities and other shared rooms as well as for printers.
  9. Employees in risk groups who carry out activities on campus must have a risk assessment carried out in advance by their supervisor. Facility Management is available for any queries.
What about breaks?
  • Rooms 3-019, 4-021, 8-102 and 8-103 are open to students who cannot return home between courses or who cannot use a stable internet connection at home.
  • Breaks may only be spent together inside and outside the buildings when the minimum distance is maintained. 
  • In case of longer breaks between courses, students are requested to leave the building. They should return home to minimize contacts.
  • The canteen (Mensa) initially offers a limited range of meals from 11:30 a. m. to 1:30 p. m. When the lecture period begins, the range of offerings and opening hours will be expanded. Current information is available on the Website of the Studentenwerk.
  • The university library is open and has also expanded its range of electronic and physical resources. Please check the HSB website for details.
  • Using the tea kitchens is only permitted to employees. Only one person at a time is allowed to use the kitchen. Used items must be disinfected by the user immediately after use. Dishes and cutlery must be washed directly or sorted into the dishwasher. The dishwasher must be set to a high temperature program.
What rules apply additionally in offices and work rooms?
  1. In work and commonly used rooms, attendance is permitted if at least 1.5 meters distance to other persons is guaranteed in all directions and 9 square meters of office space are available per person. The mask can be removed if the 1.5-meter distance is guaranteed at all times.
  2. All rooms must ventilated after 45 minutes by means of two-minute pulse ventilation.
  3. After ending business in offices and work rooms, door handles, window handles, light/ventilation switches and work equipment (desks, keyboards, mouse and others) must be disinfected by those present.
  4. Attendance by external visitors shall be limited to immediate business requirements and kept to a minimum. They are to be instructed on the observance of the hygiene measures.
Why and how is attendance on campus registered?

Every attendance in the HSMW buildings must be registrated in order to enable contact tracing. In the event of an infection, it must be possible to notify all contact persons as soon as possible to prevent the spread of the pandemic. Every attendance must therefore be registered in time and space. The registration is done exclusively to trace potential chains of infection.

For students, the registration of attendance is done at the beginning of each course. Please make sure to carry your HSMW-Card with you: Usually a scan of your HSMW-Card is sufficient to log the attendance. In some cases, lists are used on which first name, surname and matriculation number are entered.

Please avoid accumulations in the buildings and on the campus. Attendance must be kept to a minimum and must be spread out over time and space.

For employees, mobile work (home office) and attendance should be reasonably combined in consultation with their supervisors.

The registration of the attendances of all employees can be done in "absence principle": Basically, it is then assumed that the employees carry out their work in the buildings of HSMW, absences on whole days are recorded. The decision as to whether attendances or absences are registered lies with the deans and the heads of the departments.

In any case, the registration is made centralized within the faculties and departments (e.g. deans' offices), and registration includes:

  • Who is when working from home? Or: Who is working when in the university?
  • Who is when and where on a business trip?
  • Who is sick and when?

In addition, it is centrally registered which external visitors were at HSMW (when and where) and how they can be contacted. This also applies, for example, when lecturers have appointments with students in their offices, such as consultation hours or appointments to supervise theses. The "Teilnehmerliste für die Erfassung von Gästen der Hochschule Mittweida" should be used for this purpose.

Registering attendances or absences in a systematic approach ensures that chains of infection can be broken in the event of an infection, because the information can quickly be retrieved from a few central points. Therefore, the primary focus is on the registration of contacts.

What happens in case of illness?
  • If you feel ill, please stay at home.
  • If COVID-19 symptoms (especially coughing, fever and respiratory problems) appear while on campus or within 14 days thereafter, please inform the university immediately by e-mail to corona@hs-mittweida.de or by phone to +49 3727 58 14 93 and get tested.
  • Employees send their sick note scanned or as a photo by e-mail to dezpersonal@hs-mittweida.de and inform their faculties or departments. The original sick note must be submitted by mail together with the attachment to the health insurance voucher.
What do employees have to remember when returning from a risk area?

In principle, the regulations in place for those entering Germany and Saxony apply, which stipulate a test requirement for entry from the from the risk areas designated by Federal Ministry of Health, Federal Ministry of the Interior and Foreign Office. Travellers from abroad are obliged to enter quarantine if they enter from an area that is considered a risk area on the day of entry. In addition to the obligation to test, there is also the obligation to provide data and to contact the responsible health authority. The negative test must be presented at the latest when requested by the health authority.

Until a negative test result is available, a domestic quarantine must be maintained. The traveler can be placed under observation of the health authorities until 14 days after entry.

Regardless of designated risk areas, all those who enter Germany from abroad can be tested for the coronavirus free of charge within 72 hours according to the legal regulation of the Federal Government.

The regulations of the Saxon Corona Quarantine Directive and associated changes remain unaffected by the orders of the Federal Ministry of Health.

How is time recording regulated?

Since 1 August 2020, time recording has been carried out regularly via the Matrix time recording software. "Kommen" and "Gehen" can also be entered online from the home office just like absences. More Information about the functions of the time recording software Matrix can be found in the HSMWiki of the NCC.

How is the procurement situation?

The procurement procedure is suspended, but procurement is not. The university management will continue to process urgent procurements over 500 euros (net) centrally. Please submit the usual documents to Katrin Braune via e-mail. However, urgent orders below this amount can be placed decentrally by yourself. Amounts up to 50 euros (net) must be privately pre-financed, the university will reimburse you the amount afterwards. For amounts over 50 and up to 500 Euros, the invoice must be sent to rechnung@hs-mittweida.de. On the invoice, the university must be entered as the invoice recipient. Payment is made directly by the university. In all cases, the urgency of the procurement must be confirmed by your superior by e-mail to you.

Are there any other labour references from the Free State of Saxony?

The Free State of Saxony has formulated answers for its employees on the subject of COVID-19 to the most important questions submitted to the departments so far: Hinweise des Freistaates Sachsen als Arbeitgeber/Dienstherr für die Bediensteten der Landesverwaltung zum Thema Corona-Virus (14 July 2020).

The Saxon Ministry for Social Affairs and Social Cohesion provides information about the current situation in the Free State of Saxony on its information page on this topic: https://www.sms.sachsen.de/coronavirus.html

Are there other offers from HSMW that help in this situation?

All parts of the HSMW invest time and energy to help all members of the university in this situation.The company health management has collected information on the Concept of mindfulness. It can help to reduce stress and anxiety.

The university sports department is currently working on the winter semester program. The intention is to make it possible to take part in training on campus again, although restrictions will continue to apply to sports.